Records

It is the policy of the Mar-Mac Unified Law Enforcement District to meet all requests for information and documents within the constraints of Iowa Code Chapter 22. 

The purpose of this policy is to fix fees for public examination and photocopying.  The district recognizes the right of the public to access public records maintained by the district in accordance with state law.  The district also recognizes that certain records maintained by the district are not public records or may be exempt from public disclosure and that a request to access public records may require a balance of the right of the public to access the records, individual privacy rights, governmental interests, confidentiality issues, and privilege issues. 

Additionally, when the district responds to requests to inspect or copy records, costs are incurred by the district.  This policy is adopted to balance these competing interests, to establish an orderly and consistent procedure for responding to public records requests and to support the adoption of a fee schedule designed to reimburse the district for the actual costs incurred in responding to public records requests.

Request for Record

Due to the possibility of requests for records not readily or easily accessible, the request may be reasonably delayed, but only to such an extent so as to allow for the orderly access and retrieval of the information requested.

Examination or release of confidential information is strictly prohibited.  Specific information that may not be release includes but not limited to:

  1. Peace Officer’s investigative reports;
  2. A person’s social security number;
  3. Intelligence data per Iowa Chapter 692;
  4. Registered victim information per Iowa Code 915;
  5. Identity of child victims per Iowa Code 915;
  6. Results of psychological examinations;
  7. Confidential informant information;
  8. Mental and health information;
  9. Cases or investigations that have not been completed.

RECORD/SERVICE FEES

  1. This policy and fee schedule apply to all district departments and are not intended to preclude verbal responses to routine requests for information.
  2. The Police Chief is the lawful custodian of the public safety commission and police records, and the district treasurer is the lawful custodian of all financial district records.
  3. Requests for records should be made to the lawful custodian of said records.
  4. The following fee schedule shall apply:
    • Photocopies:
      • $0.25 per page (black and white)
      • $0.50 per page (color)
    • Electronic Media:
      • $10.00 Digital download.
      • $15.00 per CD/DVD.
      • $30.00 per USB drive.
    • Routinely prepared or bound reports Actual cost(s) to produce.
    • Hourly rate for clerical time needed Actual cost(s) of employee time if time for the reproduction of photocopies involved exceeds thirty (30) minutes.
    • Hourly rate for professional staff time needed to produce or review documents Actual cost(s) of employee time if time involved exceeds thirty (30) minutes.
  5. All parties are asked to complete a Request for Records form to allow the district to promptly respond to requests.  The purpose of the form is to allow the district to seek clarification of public records requests as the district is unable to provide a response if a request is vague or if the district cannot determine what records have been requested.
  6. No original public records or documents can be removed from the premises on which they are stored.  Parties requesting the inspection of public records may do so at a date and time during regular district business hours that are established by the custodian and in an on-premises room as arranged by the custodian.
  7. The requesting party shall receive the desired photocopies after all costs are paid.
    • No copies shall be released until full payment is received by the custodian.
    • All custodians shall collect the fee, provide a receipt to the requesting party, and remit the money and copy of the receipt to the district’s treasurer.
  8. The custodian will make every attempt to fill all open record requests in a timely manner in compliance with applicable law.
  9. The custodian may consult with other district staff, the district’s attorney, or the county attorney concerning requests for records that may include privileged or confidential records, such as medical records, personnel files, documents concerning litigation, etc.
    • Any request for these types of records shall be referred to the district or county attorney for review and response.
  10. The district reserves the right to adjust the above fee schedule in the event of unanticipated costs.

ADMINISTRATIVE FEE SCHEDULE:

  1. Fingerprint – $10.00
  2. Record check – $10.00
  3. Paper Service plus mileage – $40.00
    • Mileage – Federal mileage rate (minimum one mile).

Submit payment to:
Mar-Mac Police Department
ATTN: Records
PO Box 69
Marquette, IA 52158